Data Completeness scans can be set-up so that email reminders alerts and escalations are sent to Activity Owners and Activity Managers. There can be multiple Activity Owners and Activity Managers set up for activities if required, the email reminders and alerts can be enable as required to be sent after a certain period of time has passed. To select the Activity Owners and Activity Managers to receive these emails please see the steps below:
Step 1: Locate the activity you wish to assign the Activity Owners and Managers for through the GHG Activities screen and click on 'Select' to open that activity.
Step 2: Once in the activity click on 'Config' tab and click on 'Email Reminders & Alerts' tab within the list of headings on the left of the Config screen.
Step 3: When you have opened the 'Email Reminders & Alerts' you can check the box beside 'Enable e-mail alerts for this activity', and enter the number of days after the original alert. The original alert date is set in the Data Completeness tab when the Data Completeness Scans are being set up.
Step 4: In the next section you can assign the Activity Owners and Activity Managers. The Activity Owners will receive the first email alert, which is enabled in the Data Completeness screen, and the Activity Manager will receive the second escalation email, after the original alert. Check the box enabling 'Data Completeness (Missing, and late data).
To select the Activity Owner, select on the 'Activity Owners' tab, select the name of the user you wish to assign and click on the arrow moving the name to the right hand box. Similarly, to assign the Activity Manager, select on the 'Activity Manager' tab, select the name of the user you wish to assign and click on the arrow moving the name to the right hand box. Only users who are assigned to an activity will appear in this user list. Click on 'Save' to save these changes.