Aside from tracking changes, and storing documents alongside each data entry record, the Accuvio software provides four main mechanisms to audit the data.
1. Audit Screen - The audit screen provides a listing of all data entry items in an auditable format. To access the audit screen, navigate to the Analysis icon at the top of the screen and select Data Audit from the drop down menu. To Audit an item click on the Audit button beside each data entry. The list of items can be filtered by using the search bar at the top of the table or by selecting a particular Org node or building on the tree view.
An auditor can review some or all of these data items, checking the data entered against the evidence or audit documents stored in the record (item A below), and either pass or fail that item of data ( B below). Once an item of Data is audited, a user cannot edit it unless the Audit is reset.
2. Data Entry Change Log - In each data entry screen there is a link to the change log for that item of data. In it, it details all the changes made to that record, as well as what the data was before the change, what the data was after the change, who changed it, and when it was changed. To access the change log, simply open any activity data item on the audit screen, and click on the " View Change log" (item C above) link at the bottom of the screen.
3. Audit and Verification Report - This report provides and exhaustive list of all calculations in the software detailing how it was calculated by each of the six Kyoto gases. To run this report, navigate to the reports page using the reports Icon button on the left of the screen, select "Audit and Verification Report" from the dropdown, make the necessary selections on the left and then click "Run Report". If you are a CRC only client the UK CRC Audit Report is available to use. This report provides a complete and thorough listing of each piece of data for each meter and site in a fully verifiable and auditable manner. This report can be run for the CRC reporting periods and will help users to ensure data is accurate and audit ready for the CRC Efficiency scheme.
4.Energy Auditing Screen – The Energy Auditing screen is a screen that allows the user to record which activities and buildings have had energy audits, who audited the activity and what date. This is useful feature for external, internal and ESOS audits.This is available to administrators and the auditor role.
To Audit or View the Energy Auditing screen follow the steps below:
Step 1: Navigate to the Energy Auditing screen by selecting the Energy Audit tab under the Analysis icon at the top of the screen.
Step 2: Once on the Energy Auditing screen, users can select the buildings activities they wish to audit by selecting the building from the dropdown list provided (A). Once the building is selected its activities will be listed in the table. Users can then click Edit (B) to input the audit details.
Users can also search for the appropriate activity and building by using the treeview (D) on the left and Search filter (C) at the top of the activity grid.
Step 3: Once a user has clicked on the edit button a small box will appear allowing the user to enter who has audited the activity and the date the activity was audited. Click Update when the entry is completed. This activity is now listed as audited.
Users can view which activities have been audited by assessing the Audited column which lists yes or no.