Aside from tracking changes, and storing documents alongside each data entry record, the Diligent software provides four main mechanisms to audit the data.
1. Audit Screen - The audit screen provides a listing of all data entry items in an auditable format. To access the audit screen, navigate to the 'Analysis' icon at the top of the screen and select 'Data Audit' from the drop down menu. To audit an item click on the 'Audit' button beside each data entry. The list of items can be filtered by using the search bar at the top of the table or by using the organisational tree-view structure.
An auditor can review some or all of these data items, checking the data entered against the evidence or audit documents stored in the record, and either pass or fail that item of data. See Data Entry Change Log description below.
2. Data Entry Change Log - In each data entry screen there is a link to the change log for that item of data. In it, it details all the changes made to that record, as well as what the data was before the change, what the data was after the change, who changed it, and when it was changed.
To access the change log, simply open any activity data item on the audit screen by click on 'Audit', and click on the 'View Change Log'.
3. Audit and Verification Report - This report provides and exhaustive list of all calculations in the software detailing how it was calculated by each of the six Kyoto gases. To run this report, navigate to the reports page using the Reports Icon button and select on 'Instant Reports'. Select on 'GHG Emissions' as the report type and select the report as 'GHG Protocol - Audit & Verification', you can use the organisational tree-view structure and the data filters to filter to the buildings/data you wish to view. Then click on 'Run Report'.