The GHG Activities Data screen is accessed by clicking on the “Data Management” menu icon at the top of the screen and selecting the GHG Activities button from the drop down menu. The first screen you are shown is the GHG Activities Screen.  It consists of a chart which displays the percentage breakdown of the emissions activities, and a table listing all the emissions activities. The chart on the activities screen can be viewed by Scope, by Source, and by End Use by selecting the appropriate tab.


Below the chart is a listing of all the emissions activities that are setup for this organisation. To view the details of any activity, simply click on that row in the list.

 

Hint 1: To quickly find the activity you are looking for use the selectors and tree view on the left hand side of the screen.

Hint 2: Use the search filter at the top of the table to only show that activities you wish to see.


Setting up a New Activity

Step 1: Navigate to the GHG Activities screen.
Step 2:
 Click on the “Add New Activity” button.


Step 3: Select the Activity Source Category for the activity you wish to create.

 

Table 2 - The following is a sample list of greenhouse gas emissions that can be managed by the software:  

Stationary

Process

Mobile

Process Heating

Process Equipment Operation

Machine Drive

Other Process Uses

Facility Heating

Electricity Generation

Other – Not Specified

 

Adipic Acid

Aluminium

Ammonia

Cement

HCFC – 22

Iron and Steel

Lime

Nitric Acid

Pulp and Paper

Refrigeration and Air Conditioning Equipment Manufacturing

Semi- Conductor Manufacturing

Wood Products Manufacturing

Car Travel

Rail Travel

Ships

Aircraft

 

Fugitive

Indirect Energy Use

Freight

Refrigeration and Air Conditioning Emissions

 

Purchased and Used Electricity, Gas or Steam

Freight Road Transport

Rail Freight

Ship Freight

Aircraft Freight

Business Travel               

Commute

Water

Road Travel (Taxi, Hire-car, Public transport)

Car Travel

Rail Travel

Ships

Aircraft

Road Travel

Rail

Air 

Ferry

Water Usage

Waste Water

Waste

 

 

Recycling (Paper, Card, kitchen/food waste, garden/plant waste, glass, Other organic, wood, textiles, plastic dense, plastic film, ferrous metals, non-ferrous metals, silt/soil, aggregate materials, misc. combustibles, glass, tyres, other materials Municipal C&L.)

Landfill

Waste to Energy

Composting

Incineration 

Step 4: On the next screen select the building(s)/asset(s) for which the new emissions activity applies, once the building is selected click "Confirm building selection and go to next step".


Step 5: If you have selected a UK building and are creating an electricity or gas activity, a screen will appear asking if it is part of the CRC energy efficiency scheme. Tick the box if it is, users can also set a CRC exclusion at this point. Click continue when finished. 


 

Step 6: Next an activity configuration screen will appear requesting information about the emissions source you wish to add. Complete the general settings information as requested, inputting the name of the activity and selecting the Activity end use. At this point you can also set up other specific information about the activity as shown in A below; Data Completeness settings (see section 13), Anomaly Testing (see section 22), Email Reminders & Alerts (13.1), UK CRC Scheme Settings (shown in B below), and Greenhouse Gas Emissions settings (shown in C below).

A: 

 

B: UK CRC Scheme Settings - If the activity is covered by the UK’s CRC Energy Efficiency Scheme select the UK CRC Scheme Settings section and tick the check box. This will make the activity appear in the CRC reports. If your organisation has a CRC exclusion for this activity, choose the exclusion from the drop down list for example EU ETS or CCA, if there is no exclusion you can leave at select one.

 

C: Greenhouse Gas Emissions – User can choose to override the system emission factors by choosing a different emission factor set. This is useful if the user has custom emission factor sets and wishes to use these as an alternative. Users need to first select the Greenhouse Gas Emissions section and next choose the Emission Factor Source from the dropdown menu. For example if a user wished to use DEFRA emission factors for their US operations they can choose the DEFRA/DECC factors set from the dropdown. This would then apply this emission factor set to the activity.


Users can add a Mapping ID/Unique Identifier to the activity after the activity creation by navigating to the Config screen and the Mapping ID section. This is for when a user wants to upload data into the activity from a spread sheet, the user would input a unique identifier for this activity which corresponds to the data which will be uploaded.


Step 7: Click save when finished configuring the activity. The user can then input the first entry of emissions activity data, such as the quantity of fuel, or electricity used for a specific period of time. The fields are explained below.

Some sample data input fields explained: Please note that the data fields varies from activity to activity based on the required inputs, and in some regions where regionally specific information is required(e.g.: UK, Australia, USA and Canada), and some additional inputs appear where the activity is part of another regulatory scheme such as the CRC. 


Start Date – End Date: The period for which the consumption data covers. (Often this is the invoice/bill start and to date)

Input Type/Fuel Type – Depending on the emissions category this list will contain an appropriate list of options to select from. For stationary combustion items it contains a list of fuels. For air business travel it contains a list of flight types etc. etc.

Unit – This drop down allows the user to select the unit for which the quantity is reported. i.e.: tonne or kilowatt hours etc.

Calorific Value Basis – If the software determines that this is required or applicable, suitable options will be presented to the user to choose from.

Unit Quantity – This field is for the user to input the quantity of fuel consumed during the selected period of time.

Cost – Input the cost of the fuel as per invoice. Costs per meter rate will be included in future releases.

Currency - Select the currency that invoice is in.

Reference Type – This is an audit requirement. To provide a reference to the source of the data entered on this screen. The drop down list contains a comprehensive list of approved references.

Reference ID – This is an audit and compliance requirement. To provide a unique reference to the document or source from which the data in this screen was obtained. e.g.: Invoice Number or link to a scanned copy of a bill on the company document management system.

Reference Documents -  click on the button to upload backup documents such as PDF’s of the invoice, photos of odometers, receipts, etc. [For CRC This forms the majority of the Evidence Pack]

Supply Type: For CRC activities, this is required to select between Residual, Core or Not Applicable

Meter Number: MPAN/MPRN of the meter if applicable.

Meter Serial Number: Serial Number of meter if applicable.

Meter Reading Type – estimated or Actual

Supplier: Supplier of the energy/fuel


Step 8:  Once the required data is entered, click save.


Step 9: The user will then be presented with a summary list of all data for that activity.